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  • Sold by Sada Smart Solutions LLP, GSTIN 29AEJFS5796N1ZTSada Smart Solutions LLP

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Illustration of a gym front desk with a computer and a tablet showing placeholder screens, the training floor behind the glassIllustration, not a GymNtry screen

Gym management software

GymNtry gym management software

Explore GymNtry’s membership and check-in workflow, then confirm the features and access integrations available for your deployment.

Configure and priceTell us what you need

Suits Gyms and studios, Multi-zone clubs, Corporate and society gyms, Multi-gym operators

Brands for this system: ZKTeco

What it does

What works today, and what it depends on

Quotations cover only what is available today.

  • Available
  • Available, with limits
  • Needs an integration
  • Planned
FunctionStatusDetailsDepends on
Members and group accountsAvailableProfiles with plans, invoices, wallet and access status. A company or society can hold several seats on one bill; extra seats are billed pro rata.
Plans and renewalsAvailableDaily, weekly, monthly or yearly billing with a grace period. Renewal invoices are raised on the billing date. No automatic debit.
Invoices, payments and walletAvailablePart payments, an advance wallet and printable invoices. Staff record cash, bank transfer or cheque. No GST fields, discounts, refunds or separate receipts.
Freeze, change and cancelAvailable, with limitsPause with an optional resume date, add or remove plans, cancel. No credit for the unused part of a removed plan, and no transfers between members.
Dashboard and several gymsAvailable, with limitsRevenue, active subscriptions and members, check-ins and overdue invoices. Each gym is a separate account; no exports, cross-gym reports or staff roles yet.
Membership-linked entryNeeds an integrationEach member becomes a CVSecurity person. Plan areas map to access levels that GymNtry grants and removes as status changes.ZKBio CVSecurity
Face and fingerprint enrolmentNeeds an integrationFace photos by upload or webcam, checked and sent to CVSecurity. Fingerprints on a registration terminal. Cards are issued in CVSecurity.ZKBio CVSecurity, and a registration terminal for fingerprints
Check-ins and access historyNeeds an integrationRead from CVSecurity entry events. The dashboard count reads up to 1,000 events per period.ZKBio CVSecurity
Payment links and messagesNeeds an integrationA payment link for each new invoice, with the payment recorded when made, and an optional WhatsApp link and confirmation. Ask whether it can be enabled for your gym. No renewal reminders.Razorpay; a WhatsApp sender
Planned 7 items, not in the current release and without committed dates
  • Member 360 One view of each member's plans, payments, visits and history.
  • Reminders and work queues Renewal and expiry reminders, and task lists for front desk staff.
  • Branches and permissions An owner view across branches, members who visit several branches, and role-based staff permissions.
  • CRM, trials and referrals Enquiries, trial passes and referral tracking, as an optional module.
  • Personal training and classes Trainers, sessions, class schedules and bookings, as optional modules.
  • Accounting and HR integration Optional integration with ERPNext and Frappe HR.
  • Other access platforms Access integrations beyond ZKBio CVSecurity. Today ZKBio CVSecurity is the only verified integration.

How it fits

From membership status to the lane

GymNtry member record connected to entry hardware through ZKBio CVSecurity Illustrative GymNtry interface with sample data: a member profile showing account status allowed, two active plans, a paid and an unpaid invoice. An arrow sets the access level in ZKBio CVSecurity, which manages a ZKTeco SpeedFace-V5L face terminal and a Saturn-T1000 tripod turnstile. A dashed arrow returns the entry event to GymNtry as a check-in. GymNtry Dashboard Customers Billing Settings Account Customers AR Arjun Rao Customer Type: Individual Biometric Data Collected Account Status Status allowed Blacklist Subscriptions Invoice Payments Access Logs PlanStatusNext Invoice Date Gym floor, monthly Active 04 Dec 2026 Pool, monthly Active 04 Dec 2026 Invoice Invoice NumberDue DateAmountStatus FIT-0004104 Nov 2026₹2,000 Paid FIT-0005204 Dec 2026₹2,000 Unpaid Wallet balance ₹500 Illustrative interface, sample data access level set or removed ZKBio CVSecurity person, access level SpeedFace-V5L face terminal Saturn-T1000 tripod turnstile Example hardware entry event read back as a check-in 1 2 3 4
GymNtry member record connected to entry hardware through ZKBio CVSecurity Illustrative GymNtry member screen with sample data showing status allowed and a paid invoice, an arrow to ZKBio CVSecurity, and a ZKTeco face terminal and tripod turnstile. A dashed arrow returns the entry to GymNtry as a check-in. Illustrative interface AR Arjun Rao allowed Gym floor, monthly Active FIT-00041 Paid ZKBio CVSecurity 1 2 3 4 Sample data. Example hardware.
  1. Membership and invoice status decide whether the member is allowed
  2. GymNtry sets or removes the member's access level in the access control platform
  3. The terminal at the lane verifies the member
  4. The access control platform logs the entry and GymNtry reads it back as a check-in
Illustrative interface with sample data. Hardware shown as an example; GymNtry reaches it through the connected access control platform.

How it works

In 5 steps

Illustration of a gym reception with a glass swing gate lane and an entry terminal on the lane postIllustration
In the current release, members are verified by face, fingerprint or card at the entry terminal.
  1. 01Add the memberFront desk staff create the profile, choose one or more plans and enrol a face photo by upload or webcam, or a fingerprint on a registration terminal.
  2. 02Bill the membershipEach plan bills daily, weekly, monthly or yearly. GymNtry raises the invoice on the billing date and gives the member the plan's grace period to pay.
  3. 03Let status decide entryWhile the subscription is active and no invoice is overdue, the member holds the access levels for the plan's areas in ZKBio CVSecurity. Overdue, paused, cancelled or blacklisted members lose them.
  4. 04Verify at the laneThe ZKTeco terminal at the turnstile or door checks the member's face, fingerprint or card, and CVSecurity records the event.
  5. 05Count the visitGymNtry reads those events back as check-ins on the dashboard and in each member's access log.

Configuration

GymNtry with membership-linked entry

GymNtry, the ZKBio CVSecurity platform it connects to, and the hardware CVSecurity manages. Lines at zero are options: set them for your entrances.

Illustrative configuration. Models, quantities and installation are confirmed for your site before an order or quotation.

Equipment

PartModelQtyUnit incl. GSTLine total
Entry terminal
ZKTeco SpeedFace V5L Face Recognition Access and Attendance TerminalFace recognition at the entry, managed in ZKBio CVSecurity
₹40,234₹40,234
Face and fingerprint terminalOptional
ZKTeco ProBio Plus Face and Fingerprint Attendance and Access TerminalFor gyms that enrol fingerprints; managed in ZKBio CVSecurity
₹31,543
Access control panelOptional
ZKTeco InBio Pro Plus Series Biometric Access Control PanelDrives turnstile lanes and readers under ZKBio CVSecurity
₹20,615
Tripod turnstileOptional
ZKTeco Saturn-T1000 Tripod TurnstileConnects to CVSecurity through an access control panel
₹69,493
Member cardsOptional
ZKTeco ID Thin Card, 125 kHz Printable Proximity Card125 kHz backup to face; numbers are assigned in ZKBio CVSecurity
₹11
Equipment, priced items₹40,234

Licences and software

PartModelQtyUnit incl. GSTLine total
Members and billing
GymNtry gym management softwareMembers, plans, invoices and the link to ZKBio CVSecurity
Priced in the quotation
Access platform
ZKTeco ZKBio CVSecurity Web-Based Integrated Security Platform SoftwareRequired for membership-linked entry: GymNtry grants and removes access through it
On request
Extra doorsOptional
ZKTeco ZKBio CVSecurity Access Control Licence, Door Packages and Add-On DoorsOnly if your doors and lanes exceed the CVSecurity packageAdd-on door
₹4,720
Licences and software, priced itemsOn request

Installation

Quoted after a site survey, or carried out by your own installer. Not in the prices above.

  • Setting up GymNtry and connecting it to ZKBio CVSecurity
  • Mapping plan areas to CVSecurity access levels
  • Mounting terminals and turnstiles, and cabling them to the panel

Recurring costs

Not in the prices above. Amounts depend on the provider and plan.

  • Server hosting for GymNtry, where it does not run on your own hardware
  • Payment provider charges, if Razorpay payment links are enabled
  • Messaging charges, if the WhatsApp sender is enabled

Assumptions

  • One gym with one entrance and one face terminal
  • ZKBio CVSecurity runs on a server or PC that GymNtry can reach
  • GymNtry does not drive devices directly: terminals, panels and turnstiles are managed in ZKBio CVSecurity

Prerequisites, not in this configuration

  • A server for GymNtry, its database and scheduled jobs, with a route to the ZKBio CVSecurity address
  • Internet connection, and a server or PC on site for ZKBio CVSecurity
  • A registration terminal named in the settings, if you enrol fingerprints

Not included

  • Functions listed as planned
  • GST fields on GymNtry invoices: not in the current release
  • Turnstiles, panels and extra terminals, unless you set their quantities

Buying guidance

GymNtry talks to ZKBio CVSecurity, not to devices, so any terminal or panel in the configuration must be one CVSecurity manages. ZKBio CVSecurity is the only verified integration today.

The product

Membership status controls entry

Illustrative, with sample states.

GymNtry membership lifecycle and entry access An active membership raises an invoice on each billing date. If it is unpaid after the grace period it becomes overdue and access is removed; recording the payment restores access. A pause from today removes access until it is resumed by staff or on the automatic resume date, and the next billing date moves forward. Cancelling or blacklisting removes access. ACCESS ON ACCESS OFF Active Plan added, access level set in ZKBio CVSecurity Invoice raised On each billing date, due after the grace period Paid Access stays on; advance kept in wallet next billing date unpaid after grace Overdue Access level removed payment recorded, no other overdue Paused Starts today, access level removed resume by staff or on the resume date; billing moves forward pause Cancelled: billing stops, access removed Blacklisted: all access removed, with reason
GymNtry membership lifecycle and entry access Active membership, invoice raised on each billing date, paid keeps access; unpaid after the grace period becomes overdue and access is removed until payment. Pause from today removes access until resumed. Cancel or blacklist removes access. ActiveAccess level set in CVSecurity Invoice raisedEach billing date, plus grace period PaidAccess stays on OverdueAccess removed Payment recorded:access restored Paused from todayAccess removed until resumed;billing moves forward CancelledBilling and access stop BlacklistedAll access removed Illustrative, not to scale

The membership lifecycle drives access

Invoices follow the billing date. An invoice left unpaid after the grace period removes access until the payment is recorded. A pause starts today and ends when staff resume it or on the automatic resume date, and the next billing date moves forward by the paused days.

Deployment

How it is deployed

Where each part of a GymNtry installation runs The GymNtry application, its MySQL database and scheduled jobs run on one server. Optional Razorpay payment links and a WhatsApp sender are external services. At the gym, staff use GymNtry in a browser, and the ZKBio CVSecurity server manages terminals, access panels and turnstiles. GymNtry calls one CVSecurity address with an access token. GYMNTRY SERVER location confirmed per installation GymNtry application Members, plans, invoices, payments, access rules MySQLdatabase Scheduled jobsdaily billing, 5 min sync OPTIONAL SERVICES Razorpaypayment links WhatsApp senderlink and paid notes AT THE GYM Front desk Browser, and a webcamfor face photos ZKBio CVSecurity Persons, access levels,entry logs API with access token, one address Entry hardware Terminals, access panels,turnstiles or doors network The network path from the GymNtry server to CVSecurity is set up for each installation.
Where each part of a GymNtry installation runs GymNtry server with database and scheduled jobs; optional Razorpay and WhatsApp services; at the gym a browser at the front desk, ZKBio CVSecurity and the entry hardware. GYMNTRY SERVER GymNtry application MySQL databaseDaily billing, 5 min sync jobs Optional: Razorpay, WhatsApp sender API, access token AT THE GYM ZKBio CVSecurityPersons, access levels, entry logs Entry hardwareTerminals, panels, turnstiles Front deskBrowser, webcam for face photos

Where each part runs

The GymNtry application, its database and scheduled jobs run on one server and call one ZKBio CVSecurity address. CVSecurity stays in charge of terminals, panels and turnstiles at the gym. Payment links and WhatsApp messages are optional services.

Entry hardwareGym Entry: terminals and lanesFace terminals, turnstiles and flap barriers, with an example set.See Gym Entry

Downloads

Datasheets for these parts

Search all datasheets, manuals and drawings

Questions

Frequently asked

Do I need ZKBio CVSecurity?

Yes, for membership-linked entry. GymNtry grants and removes access by updating persons and access levels in ZKBio CVSecurity, and reads check-ins from its entry events. Without CVSecurity, GymNtry still runs members, plans and billing, but not entry or attendance.

Which access hardware does it work with?

Hardware managed by ZKBio CVSecurity, because GymNtry talks to CVSecurity rather than to devices. CVSecurity is the only verified integration today; other access platforms are on the roadmap, not in the current release.

What happens when a member does not pay?

Each invoice is due on the billing date plus the plan's grace period. If it is still unpaid after that, it turns overdue and GymNtry removes the member's CVSecurity access levels. Recording the payment restores access when no other invoice is overdue.

Does it issue GST invoices?

Not at present. Invoices show the membership amount without GST (Goods and Services Tax) fields.

Where does GymNtry run?

The application, its database and scheduled jobs run on one server and call one ZKBio CVSecurity address with an access token. Where that server sits and how it reaches CVSecurity at the gym are set up for each installation, so tell us about your site network.

Get a quotation

Tell us about your site

What we need to quote:

  • Number of active members, gyms and branches
  • Entrances to control: doors, turnstile lanes and zones such as a pool
  • Preferred verification: face, fingerprint or card
  • Existing ZKTeco hardware, and whether ZKBio CVSecurity is installed
  • Payment needs: desk payments or online payment links

Prefer to talk it through? Call or WhatsApp +91 96060 62750 / 62751 (WhatsApp), Monday to Saturday, 9:00 AM to 6:30 PM IST.

Tell us what you needWe prepare the parts list and quotation.I already have a listPaste model numbers or upload a bill of quantities (BOQ).